System-Wide Features 

 System Maintenance 

 Novadex 

 
 


Accounts Payable

An efficient system to track your vendor base and know what you owe.
  • A/P Files.
    • Vendor File.
      • View Screen(s)
      • Records information about the companies you owe money to.
      • Unlimited number of vendors.
      • Unlimited number of contacts per vendor.
      • Extensive contact information.
      • Unlimited number of notes per vendor.
      • Detailed history of all transactions.
      • Annual and period histories.
      • Default vendor terms and tax codes.
    • Voucher File.
      • View Screen(s)
      • Used to enter information about the money you owe.
      • Unlimited number of vouchers.
      • Automatic or manual calculation of discounts.
      • Automatic or manual calculation of retainage.
      • Automatic or manual due data and discount date.
    • Check File.
      • View Screen(s)
      • Used to create or record payments to your vendors.
      • Unlimited number of checks.
      • Automatic or manual creation of checks.
      • Non-A/P checks to record checks written by hand.
      • Automatic or manual selection of vouchers to be paid.
    • A/P Tax File.
      • View Screen(s)
      • Defines the various types of taxes you must pay to your vendors.
      • Unlimited number of taxes codes.
      • Up to 5 seperate taxes per tax code.
      • Optional tax breakpoint table to control rounding to the penny.
    • Terms File.
      • View Screen(s)
      • Defines the various payment terms your vendors use.
      • Unlimited number of terms.
      • Due date specified in days from voucher date or on a specified day of the month.
      • Early payment discount date specified in days from voucher date or on a specified day of the month.
      • Early payment discount percent.
    • Control File.
  • A/P Reports.
    • Cash Flow Analysis.
      • View Report
      • Shows the amount due, the discount that can be taken, and the discount that will be lost for payments made in the next 5 payment periods.
      • User defined payment period dates.
      • Two levels of detail.
    • Cash Requirements Forecast.
      • View Report
      • Shows the amount past due, currently due, an optionaly due in the current payment period.
      • User defined payment period dates.
      • Two levels of detail.
    • Accounts Payable Aging Report.
      • View Report
      • Prints amount owed in the last four aging periods.
      • User defined aging periods.
      • Dollar weighted age of balance.
      • Four levels of detail.
    • Vendor Period Analysis Report.
      • View Report
      • Prints period and/or annual totals for the specifed time periods
      • Comparitive feature prints totals for seperate periods side-by-side.
      • Prints the total vouchered, dispersed, dispersed for 1099s, retained, and discounted.
    • Vendor Transaction History Report.
      • View Report
      • Prints a history of transactions over a specified date range.
      • Users may specify the types of transactions to be printed.
      • Two levels of detail.
    • Print Checks.
      • Prints payment information to pre-printed checks.
      • Laser and continuos feed formats supported.
      • Prints from any specified checking account.
    • 1099 Forms.
      • View Report
      • Prints 1099 forms documenting payments made to vendors.
      • User defined payment cut-off amount.
      • User defined year to print.
    • Rotary File Cards.
      • Prints vendor and contact information to rotary file cards.
      • User may specify the information to be printed.
      • Extensive vendor and contact filtering options.
    • Mailing Labels.
      • View Report
      • Prints vendor and contact addresses to mailing labels for mass mailings.
      • Supports numerous label formats.
      • Three possible sort orders including carrier-route sorting.
      • Extensive vendor and contact filtering options.
    • File Folder Labels.
      • Prints labels with the vendor's name, key and phone number for labeling the vendor's file folder.
    • Vendor File Edit List
    • Vendor Follow-Up Report
    • Vouchers File Edit List
    • Post Check File
    • Tax File Edit List
    • Vendor Terms File Edit List
    • Vendor Type File Edit List
    • Print A/P Distributions
    • Post A/P Distributions
  • General Features.
    • Supports single, double, and three-way split terms.
    • Flexible terms allow user-defined due date, discount date, and discount amount systems.
    • Flexible tax code allow used-defined tax calculation systems.
    • Automatic calculation of due data, discount date, discount amount, and tax amounts. Automatic figures may be manually overidden.